Built for oncology
Oncology referral records, complete before the treatment plan is set.
A new patient arrives with a diagnosis made somewhere else. The pathology, the imaging and the labs behind it sit at three or four organizations, and the consult is on Thursday.
The decision
A treatment plan is being set.
Oncology practices and cancer centers: the physicians, nurse navigators and new-patient coordinators who assemble the outside record before a first consult or a tumor board.
Oncology carries the highest record dependency in medicine. A patient rarely arrives with one source: the biopsy was read at a reference lab, the scan at an imaging center, the labs at the primary care office, and the surgery at a hospital in another network. Each one has to be requested, waited for, and read before the plan can be set, and the plan is the most expensive decision in the building to get wrong.
The list below is the one an oncology team gave us, in their order. It is not a generic medical records list. It is what has to be on the table before a first consult can do its job, and it is what Vivlio retrieves and organizes for that consult.
Before the decision
What the oncology record has to contain.
Not a generic records list. What has to be on the table before this decision can be made well.
Pathology, going back years
The report that made the diagnosis and any earlier ones. Oncology teams ask for a ten-year look-back, because a prior biopsy changes the plan.
Imaging reports
The radiologist's read of every relevant study. Report text moves across the networks; the images themselves do not, and this page says so rather than pretending.
Recent labs, with reference ranges
Panels with values, units, ranges and abnormal flags, grouped and dated, so the trend is visible without anyone re-keying it.
The last three physician notes
Progress notes from the treating and referring physicians, most recent first, so the story of the case is read in order.
Every procedural note
Surgeries and procedures, with the structured entry beside the narrative, because staging depends on what has already been done.
What arrives
Organized for this decision, not just retrieved.
Retrieval is the commodity. What arrives has already been sorted for the decision above, and each line says where it came from.
- One report per event
- The same pathology report released by the hospital and by the reference lab arrives once, with both sources named, not twice.
- Only what is new since the referral
- A result that arrived after the referral packet was sent is marked as such, so the newest data is not the data nobody saw.
- The abnormal value surfaced
- Out-of-range results are flagged on arrival rather than found on page 214 of a fax.
- A source and a date on every line
- Each line carries which organization it came from and when it arrived, because a treatment decision needs to know who said it.
The record
This is what arrives.
The portal itself, rendered from the product's own source over a synthetic patient. Every line carries the organization that released it and the date it arrived.
Vivlio portal, release 5.30.0, rendered from source · Synthetic patient, no PHI
Rivera, Elena
Showing 1–10 of 27 records
| Date of Service | Record Title | Facility | Department/Location | Provider | Transaction Date | |
|---|---|---|---|---|---|---|
| 08/27/2026 | Progress Note | Northside Regional Medical Center | Internal Medicine | Priya Natarajan, MD | 09/02/2026 | |
| 08/14/2026 | Consult Note | Atlanta Cardiology Associates | Cardiology | Marcus Bell, MD | 09/02/2026 | |
| 07/30/2026 | Admission Discharge | Northside Regional Medical Center | Inpatient | Hannah Okafor, DO | 09/02/2026 | |
| 07/22/2026 | Clinical Document | Peachtree Family Medicine | Primary Care | Daniel Reyes, MD | 09/02/2026 | |
| 06/09/2026 | Image Document | Lakeview Imaging Partners | Radiology | Sunil Mehta, MD | 09/02/2026 | |
| 05/12/2026 | Operative Note | Northside Regional Medical Center | Surgery | Grace Lindqvist, MD | 09/02/2026 | |
| 03/03/2026 | Patient History | Peachtree Family Medicine | Primary Care | Daniel Reyes, MD | 09/02/2026 | |
| 01/15/2026 | Progress Note | Atlanta Cardiology Associates | Cardiology | Marcus Bell, MD | 09/02/2026 | |
| 12/02/2025 | Clinical Document | Lakeview Imaging Partners | Radiology | Sunil Mehta, MD | 09/02/2026 | |
| 10/21/2025 | Consult Note | Northside Regional Medical Center | Endocrinology | Rina Adeyemi, MD | 09/02/2026 |
Demographics
Decatur, GA 30030
Data Summary
Encounters
Vitals
Allergies
Immunizations
Problem List
Care Team
Questions
Questions oncology teams ask first.
Answered here in the same words as the structured data behind the page, so what a search engine shows is what a reader gets.
- Do you retrieve the images or only the reports?
- The reports. Radiology and pathology report text moves across the national document-exchange networks and arrives as dated, sourced entries. The DICOM images themselves are not exchanged over those networks by any retrieval service, and the record says which is which rather than implying otherwise.
- How far back does the pathology history go?
- As far as the source organizations release. Oncology teams ask for a ten-year look-back and the request is made that way; how complete the return is depends on what each hospital and reference lab makes available. Every report that does arrive carries its source and its date, so the gaps are visible rather than silent.
- Is the demo run on real patient data?
- No. Every walkthrough runs on synthetic records that say so on the screen. Production access to real records requires an NPI, a declared purpose of use and a signed BAA; nobody swipes a card onto live PHI.
Also built for
The same job, a different decision.
Every branch does the same work on the outside record. What changes is who is deciding, and what.
Cardiology
Prior cath, echo and stress reports and the discharge summary, before a study is repeated because the last one could not be found.
Transplant
Years of referring notes, labs and hospitalizations from several health systems, complete before the evaluation is scheduled.
Home health
The face-to-face note, orders, discharge summary and medications, assembled before the first visit.
PACE
The intake checklist, from twelve months of progress notes to the medication list, assembled before the team meets.
Talk to us
Walk an oncology record through the view
Thirty minutes over a synthetic oncology chart: pathology, imaging reports, labs and notes, organized the way they would arrive before a consult. Send your details and the calendar opens here.
- Send your detailsTwo minutes. Your organization, name, email and phone, and the time records cost you; the rest is optional and helps us reply with something specific.
- Pick a timeThirty minutes, live, over synthetic records in the shape your team works in. No slides, and no discovery call before the demo.
Who this is for, and who it is not
- Coverage comes firstVivlio retrieves from providers, hospitals and health systems it can reach through national exchange networks and direct connections. Name the facilities your patients come from on the form and we check coverage before anyone spends thirty minutes on a demo.
- You can say what the chasing costsThe form asks how many hours a week your team loses to chasing records. If nobody can put a number near it, the case for Vivlio is not there yet, and we would rather say so than sell you a demo.
- Patients and files at volumeThis is built for intake that runs every day. For one record, once, your patient can request it from the provider directly, and that will be faster than going through us.
- Treatment, with the paperwork doneProduction access needs an NPI, a declared purpose of use and a signed BAA. Nobody swipes a card onto live PHI.
If none of those describe you, say so in the last field and we will come back in writing instead of booking a call.
Or call sales directly at 404-777-5772
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Send us your details
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Book a 1:1 call
Thanks. Pick a time below and the invitation comes straight to your inbox.
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We will come back in writing
Thanks - that is a useful answer. Before either of us spends thirty minutes, we will come back by email with the two or three questions that size what record chasing is actually costing your team, and what we can reach for the facilities you named. If the numbers are there, we will send a time then.
If you would rather just talk, the sales line below reaches the same people.